Job Summary:

The Financial & Administrative Assistant will play a key role in supporting the CFO through managing financial records, ensuring compliance, and handling essential administrative functions. This position requires a detail-oriented, proactive professional capable of balancing diverse tasks efficiently and accurately.

Key Responsibilities

Financial & Compliance Support:

• Accounts Payable and Receivable
  • Process incoming & outgoing invoices.
  • Assist in reconciling accounts and ensuring accurate financial records.
  • Process payments and manage transfers across multiple bank accounts.
• Bookkeeping and Financial Documentation
  • Record and manage financial transactions using accounting software.
  • Organize and maintain financial documents such as receipts and invoices.
  • Support quarterly and annual financial closings.
• Budget Monitoring & Financial Reporting
  • Track and manage team budgets, flagging any discrepancies.
  • Oversee daily operations of multiple bank accounts across institutions, ensuring accurate balance monitoring.
  • Reconcile accounts regularly to maintain accuracy and resolve discrepancies.
• Compliance and KYC
  • Handle Know Your Customer (KYC) and compliance documentation in accordance with regulatory requirements.
  • Ensure consistency of investor information across compliance tools and reporting documents.
  • Assist with required legal, fiscal and other regulatory filings.
  • Collect, organize, and track Environmental, Social, and Governance (ESG) data in alignment with corporate policies and standards; prepare comprehensive ESG reports for stakeholders, highlighting key sustainability metrics and performance indicators.

Administrative Support:

• Back-Office Support
  • Schedule meetings, coordinate travel arrangements, and support onboarding processes for new team members.
  • Arrange meetings and events at various venues, coordinating logistics as needed.
• Document and Records Management
  • Maintain organized electronic and paper filing systems.
  • Update and manage the contact database, ensuring data accuracy.
• Communication & Coordination
  • Serve as a point of contact for financial and administrative queries.
  • Coordinate and support internal and external audit processes as needed.

Required Qualifications

Education:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.

Experience:

• Minimum of 3 years in financial, accounting or financial administrative support.
• Proficiency in MS Office, with advanced Excel skills.
• Familiarity with basic accounting principles and financial reporting.

Key Skills:

• Language Skills: Proficient in Dutch and English, with basic French skills, enabling effective communication in diverse environments.
• Analytical Skills: Strong attention to detail with the ability to analyze and interpret financial information accurately.
• Organizational Skills: Effective time management and prioritization skills.
• Communication Skills: Excellent verbal and written communication abilities.
• Confidentiality: Demonstrates discretion in handling sensitive financial and personal data.
• Problem Solving: Skilled in identifying and resolving issues proactively.
• Collaboration: A team player who supports and contributes to team goals.
• Attention to Detail: Ensures accuracy and precision in all tasks.
• Technical Proficiency: Skilled in using various software tools with the ability to quickly adapt to new platforms.

Why join us?

At Smartfin (https://smartfinvc.com), you will be part of an energetic team that brings together solid venture capital experience and strong entrepreneurial backgrounds, making us one of the top VC firms in Belgium. You will have an important role in making a real difference in a friendly and team-oriented workplace. We believe in open communication and a straightforward, efficient way of working, always focused on providing genuine value without added complications.

We offer a competitive salary and a range of additional benefits, including a company car with fuel card, meal vouchers, extra vacation days, and health insurance. Our flexible work arrangements help you maintain a healthy work-life balance. We also encourage ongoing self-improvement by providing opportunities for professional development and personal growth.

Our offices are based in Sint-Katelijne-Waver.

Interested?

Please send your resume to operations@smartfinvc.com or upload below.